Using Notarized Documents in Court


Using Notarized Documents in Court


Are notarized documents legally binding in Ontario law courts?

Published by Paragon Notary on 17th June, 2021

In Ontario a notary public is governed by the Notaries Act and has the same influence as a commissioner of affidavits; (for example, lawyers and paralegals are authorized to take affidavits, administer oaths, affirmations and declarations).

Both commissioners and notaries public can take affidavits, verify signatures or marks, and certify the integrity of the documents are genuine. The official papers may then be used for legal transactions. All documents must be signed in the presence of the notary public or commissioner. We can notarize your information.

When a notary public affixes their seal on a document, it means that the facts stated are true. It is similar to swearing under oath in a court of law. When a notary public witnesses a signature it is a powerful tool in the prevention of fraud and identity theft. The document is thereafter entered in his register.

When papers are notarized it verifies that the persons who signed the documents are who they say they are. In Ontario certain documents should be notarized. Marriage, travel letter of consent for children, affidavit of divorce, Promissory notes, affidavit of execution of will, and affidavit of service.

Your affidavit should contain your names, addresses of all the parties. The facts of the matter; which should state the date, time, place, incident or transaction, and any other relevant information. Two pieces of government issued identification must be used as proof of ID.

The notary must ensure the signers, cosigners and all witnesses fully  comprehend what they are signing. If at any time during the process the person authorized to notarize the information has reason to be believe one of the signatories is doing so under duress or being forced to sign the document, that legal professional can exercise their authority and invalidate the certificate.

An affidavit is a sworn statement containing facts you relayed. It should also have documents supporting your claims. Any police, medical or clinical reports can be utilized for your benefit. It should be clearly arranged and marked for easy reference. You must be able to prove your allegations. 

Should the court of law see the need, it has the right to request an affidavit to be used as evidence in a matter especially if it is notarized.  In order for your notarized documents to be admissible in a court of law, the rules and regulation governing how the papers, contracts, agreements, statements, evidence or other information must be followed. Paragon Notary is a qualified professional.

There are certain details or stipulations to be inserted according to the nature of the affidavit for it to be legally binding. Any misrepresentation or misleading information, may render the document null and void. Any person found guilty of falsely swearing to an affidavit could be imprisoned. Let us prepare your certified notarized document.