A Canadian notary signs and seals your document.

2021-07-08

A Canadian notary signs and seals your document.

2021-07-08

A Canadian notary signs and seals your document.


Published on Paragon Notary on 6th July, 2021

 

The rules governing Canadian notaries vary between provinces and territories. A notary will tell you what they are able to do to notarize your document as a notary can also prepare a separate certificate (sign it and attach it to your document).

When signing your document, the notary must:
1. Have a valid certificate of appointment
2. Handwrite their signature in ink
3. Apply a stamp or seal showing their full name as it appears on their certificate of appointment and the Canadian province or territory in which they have been appointed
4. Indicate the act they performed (e.g. certifying a true copy)
5. Indicate the date on which they notarized the document
6. Indicate the date on which their appointment as a notary expires (if applicable)

For a Notary Public to notarize your signature on a document, you must physically sign it in their presence. The best procedure is to wait until the Notary instructs you to sign the document.  In signing your document, the notary may witness a signature, receive a declaration or affidavit, and certify that a document is a true copy of the original.

 

A Canadian notary may also be able to certify a translation to be true if they speak both languages. If that is the case, ensure that the notary indicates on the document both of the following: they attest to speaking both languages and they certify the accuracy of the translation.

 

A notary public can serve as an official witness to the execution (signing) of contracts, agreements, and most other legal documents. A notary also has the ability to administer oaths, solemn affirmations and declarations which may be used for affidavits or statutory declarations.  

 

The list of common daily tasks Notaries Public are required to complete can be non-exhaustive, including keeping records of notarized documents and ensuring that they are in correct order for public reference. Almost always, the authority of a notary public in each province or state are derived from provincial or state legislation. If you must get your legal documents notarized Contact Paragon Notary for notary services in Canada.

 

In Ontario, a notary public gets their authority from the Notaries Act which states: “…a notary public has and may use and exercise the power of drawing, passing, keeping and issuing all deeds and contracts, charter-parties and other mercantile transactions in Ontario, and also of attesting all commercial instruments that may be brought before him or her for public protestation, and otherwise of acting as is usual in the office of notary public, and may demand, receive and have all the rights, profits and emoluments rightfully appertaining and belonging to the calling of notary public.”